Context

QueerTech is introducing a new platform via Hivebrite. To ensure our community and corporate members comprehend why we collect data and how we safeguard it, we must establish a privacy policy.

Privacy Policy

This privacy notice explains how Regroupement LGBT en Technologie dba QueerTech (”QeerTech”, “we,” “us,” or “our”) looks after your personal data (in all situations where we collect your data via our website https://www.queertech.org and sets out your privacy rights and also explains how the laws and regulations and our approach to privacy and personal data to protect you.

QueerTech is committed to abiding by data protection laws and to being open and transparent in how we use your personal information. We at QueerTech take your privacy seriously, and this policy and notice have been drafted in accordance with the requirements of the Canada Privacy Act (R.S.C., 1985, c. P-21) and General Data Protection Regulation (“GDPR”) (the “Data Protection Legislation”).

Collection of Personal Information

We collect personal information such as your name, email address, and payment details when you create an account on our platform. We may also collect information about your device, IP address, and browsing history.

Our status and details

For the purpose of the Data Protection Legislation, we are the Data Controller (as defined therein), and any enquiry regarding the collection or processing of your data should be addressed to our Data Privacy team at privacy@queertech.org

Information we collect

We will collect, process and store personal data only if it is directly provided to us by you. You may do this in your capacity as the user of this website, by enquiring in relation to our goods, services, or candidate.

Personal information covers any information which relates to you as an identifiable person. Below are examples of the type of data that this may include:

“Identity Data” may include forenames and last names, personal or job titles and position, location, or similar identifier.

“Contact Data” may include a physical address, email address and telephone number.

“Transaction Data” may include requests for products and services you have made to us, or in relation to products or services that we have supplied to you.

“Technical Data” may include internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system, platform and other technology on the devices used to access this Website.

“Usage Data” may include enquiries submitted by you, the information supplied, and how you use our website.

“Marketing Data” may include details of any preference that you have advised us of in relation to marketing communications from us.

We may also collect non-personal data such as aggregated data which is data that may be obtained from your personal data, but which does not directly or indirectly identify you. This may include profile and Usage Data detailing how you use our website and areas that you have interacted with.

How do we collect your personal data?

We collect your personal data from direct interactions with us in person, by phone, email or otherwise or where you have supplied your identity and Contact Data.

We also collect your personal data through automated technologies or interactions with our website, including the use of the web enquiry form or the chat, where we may collect in addition transaction, Technical, Usage Data and Marketing Data.

Data Accuracy

It is important that the data that we hold about you is accurate and up to date. In the event that your data changes, please notify us so that we can update our records.

Use of Personal Information

We may hold and process personal data that you provide to us in accordance with the Data Protection Legislation.

The information that we collect and store relating to you is primarily used:

To enable us to provide services to you and to communicate with you. This may include Identity, Contact, and Transactional data.

To notify you about any changes to our organization, such as improvements to our website or service/product changes, that may affect our service or relationship with you. This may include Identity and Contact Data.

If you are an existing member or customer or prospective member or prospective customer, we may contact you with information about goods and services similar to those that were the subject of a previous sale to you or enquiry made, or a discussion held with you. This may include Identity and Contact Data.

Where you have consented to receive our e-newsletters to provide that to you, this may include Identity and Contact Data.

Where we need to comply with a legal obligation. This may include Identity, Contact, Transactional and Technical Data.

Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights, do not override those interests. This may include all types of data.

We will only use your personal data for a reason other than the purpose for which it was originally obtained if we consider that we need to use it for that other purpose and have a legitimate interest in doing so.

Disclosure of Personal Information

There are a range of circumstances where we may disclose your data to third parties. These may include (i) regulatory bodies as required by applicable law, (ii) our suppliers who may be involved in the fulfillment of our services to you (iii) third party marketing, where you have consented for us to do so.

Controlling the use of your data

Where we rely on consent as the lawful basis for processing your data, you can revoke or vary that consent at any time. If you do not want us to use your data or want to vary the consent that you have provided, you can email us at privacy@queertech.org at any time.

Data storage and the transfer of your data

As part of the services offered to you, for example, through our website, the information you provide to us may be transferred to and stored in countries outside of Canada as we may use remote website server hosts to provide the website and some aspects of our services, which may be based outside of Canada, or use servers based outside of Canada. It may also be processed by staff operating outside Canada who work for one of our suppliers, e.g. our website server host, or work for us when temporarily outside of Canada.

If we transfer or store your personal data outside Canada in this way, we will take steps with the aim of ensuring that your privacy rights continue to be protected, as outlined in this privacy policy. Where we use suppliers based in the US, we will sign the Standard Contractual Clauses to transfer data to them in compliance with the requirements of the Data Protection Legislation.

Security

We take the confidentiality of personal information very seriously and use recognized security and access controls to protect the information from unauthorized access, loss, misuse, alteration or corruption. We have procedures and processes in place to ensure that your personal information is managed appropriately.

However, we will always recommend that you take your own precautions to protect your own personal data whilst using the Internet, including this website.

Use of cookies

Our website uses cookies. We use cookies to gather information about your computer for our services and to provide statistical information regarding the use of our website. Such information will not identify you personally – it is statistical data about our visitors and their use of our website. This statistical data does not identify any personal details whatsoever. We may also gather information about your general Internet use by using a cookie file. Where used, these cookies are downloaded to your computer automatically. This cookie file is stored on the hard drive of your computer, as cookies contain information that is transferred to your computer’s hard drive. They help us to improve our website, the service that we provide to you and the way we communicate to you.

All computers have the ability to decline cookies. This can be done by activating the setting on your browser, which enables you to decline the cookies. Please note that should you choose to decline cookies, you may be unable to access particular parts of our website.

This website uses cookies. We use cookies to personalize content and ads, to provide social media features and to analyse our traffic. We also share information about your use of our site with our social media, advertising and analytics partners who may combine it with other information that you’ve provided to them or that they’ve collected from your use of their services. Cookies are small text files that can be used by websites to make a user's experience more efficient.The law states that we can store cookies on your device if they are strictly necessary for the operation of this site. For all other types of cookies we need your permission.This site uses different types of cookies. Some cookies are placed by third party services that appear on our pages.You can at any time change or withdraw your consent from the Cookie Declaration on our website. Learn more about who we are, how you can contact us and how we process personal data in our Privacy Policy. Please state your consent ID and date when you contact us regarding your consent.

Third-party links

You might find links to third party websites on our website. If you click a link to a third-party website and visit that site, you may be allowing that site to collect and share certain data about you. These websites should have their own privacy policies, which you should check. We do not accept any responsibility or liability for their policies whatsoever, as we have no control over them.

Complaints

If you wish to raise a complaint regarding our use of your personal data, then please contact privacy@queertech.org

Changes to this policy

We may update these policies to reflect changes to the website and customer feedback. Please regularly review these policies to be informed of how we are protecting your personal data.

We welcome any queries, comments or requests you may have regarding this Privacy Policy. Please do not hesitate to contact us.

Last update: March 26, 2023